Office Relocations: Easy Steps to Getting the Project Started

When it comes to your office relocation, there are tons of decisions that need to be made, which is why creating a legitimate timetable is so vital. If you are planning your own office relocation, you need to allow yourself about a year's worth of preparation time. During this year, you will have to make certain decisions on a monthly basis. These series of steps will ensure the success of your relocation experience.

Your first and most important decision will be to designate a project manager/coordinator. You will need to hire someone who is reliable, efficient, and has your best interests in mind at all times. They must also possess the ability to organize, lead, and understand your preferences. This person will be the continuous link between you and the relocation process, so the individual must be thoroughly qualified. Once this person is chosen, make sure that they understand the responsibilities that the position entails.

Now that you have your project manager/coordinator, start determining the amount of space your company will need. Whether you are downsizing or expanding, remember that you have to take several elements into consideration. Potential growth is a perfect example, because you have to know if your company is expecting a spike in employment. So consider present and future contracts, as well as the current state of your market. Don't make the mistake of not properly planning for the growth of your company, because it can become as disadvantageous as paying for unused space.

Okay, so you have your project manager and a general idea of the space you will need, but don't call the professional movers just yet. Upon reaching this point, you will have to start developing a budget. Don't overstress with the budget, because it will change as the project develops, but try to give yourself a general idea of what you will be spending. Take things like additional lighting, number of bathrooms, and other miscellaneous costs into consideration. Also make note of how these additions will affect your utilities every month. After you are done, you should be able to hand your project manager a rough idea of how much can be spent on the relocation.

Your final step will be to produce a rough sketch of the new space you will be moving into. Look at where the furniture will go, what permanent fixtures need to be built, and other general layouts. At this point, you should also start the negotiation process for the office space, which will help give you a better idea for your design. A rough sketch will also allow you to start fielding bids from potential contractors. Remember, your office relocation may seem daunting at first, but if you intelligently break it down month by month, the process will run smoother. Giving yourself the proper planning time also means leaving room for error, which is extremely important as well. Follow these steps and enjoy a smooth and stress-free relocation experience.

MovingCost.com is your ticket to finding trustworthy, professional movers for all of your relocation needs. Each of the moving services that our team of moving companies provides is customized and individually planned to be stress-free.

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